A Standard Operating Procedure (SOP) is a documented set of step-by-step instructions that describes how to perform a specific process consistently and correctly. SOPs ensure quality, compliance, and operational consistency across teams and regulated environments.
What Is a Standard Operating Procedure (SOP)?
A Standard Operating Procedure (SOP) defines the approved method for carrying out routine or critical activities within an organisation. SOPs help standardise processes, reduce errors, and ensure employees follow regulatory and quality requirements.
What Is a Standard Operating Procedure?
An SOP is a formal document that outlines who performs a task, when it should be performed, and how it must be executed. SOPs are commonly used in regulated industries to ensure repeatability, accountability, and compliance.
Why SOPs Are Important
- Ensure consistent execution of processes
- Reduce errors and operational variability
- Support regulatory compliance and audit readiness
- Enable faster onboarding and training
Common SOP Examples
- Manufacturing and production procedures
- Quality control and inspection processes
- Equipment operation and maintenance instructions
- Document control and approval procedures
Where SOPs Are Used
- Pharmaceutical and life sciences organisations
- Healthcare and medical device companies
- Manufacturing and quality management systems
- Finance, IT, and regulated enterprise operations
Manual vs Digital SOP Management
- Manual SOPs: Paper-based or static documents that are difficult to update and track
- Digital SOPs: Version-controlled, approval-driven documents with audit trails
How SOPs Support Compliance
SOPs provide documented evidence of controlled processes and standard practices. Regulators and auditors rely on SOPs to verify that activities are performed consistently and according to approved procedures.
Next Steps for Organisations
- Identify critical processes that require SOPs.
- Review existing SOPs for accuracy and compliance.
- Implement a digital document management system for SOP control.
Learn how modern document management platforms help manage SOPs by exploring document management software features, book a demo, or contact our team.
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Frequently Asked Questions
What is an SOP used for?
An SOP is used to standardise how tasks and processes are performed to ensure consistency, quality, and compliance.
Are SOPs required for compliance?
Yes. Many regulations and quality standards require documented SOPs to demonstrate controlled and repeatable processes.
How often should SOPs be reviewed?
SOPs should be reviewed regularly or whenever processes, regulations, or systems change.
Can SOPs be managed digitally?
Yes. Digital document management systems enable version control, approvals, and audit trails for SOPs.
