Document encryption is the process of converting document data into an unreadable format using cryptographic algorithms so that only authorised users with the correct keys can access the information. It protects sensitive documents from unauthorised access, breaches, and data leaks.
What Is Document Encryption?
Document encryption is a fundamental security control used to protect confidential and regulated information. By encrypting documents, organisations ensure that even if files are accessed or intercepted, their contents remain secure.
What Is Document Encryption?
Document encryption applies cryptographic techniques to documents so their contents cannot be read without proper authorisation. Encryption can protect documents both at rest (stored files) and in transit (files being shared or transferred).
Why Document Encryption Is Important
- Prevents unauthorised access to sensitive documents
- Protects data during storage and transmission
- Reduces risk of data breaches and leaks
- Supports regulatory and security compliance
Common Document Encryption Examples
- Encrypting documents stored in a document management system
- Securing files shared externally with encryption keys
- Encrypting backups and archived records
- Protecting documents with role-based access and encryption
Where Document Encryption Is Used
- Document and records management systems
- Quality, compliance, and regulatory documentation
- Healthcare, pharmaceutical, and financial industries
- Enterprise information security programs
Encryption at Rest vs Encryption in Transit
- Encryption at rest: Protects stored documents from unauthorised access
- Encryption in transit: Secures documents while they are being transferred
How Document Encryption Supports Compliance
Document encryption helps organisations meet data protection and privacy regulations by safeguarding sensitive information. Auditors expect encryption controls to protect regulated documents from unauthorised disclosure.
Next Steps for Organisations
- Identify documents containing sensitive or regulated data.
- Define encryption requirements and access controls.
- Use a document management system with built-in encryption.
Learn how modern document management platforms protect documents with encryption by exploring document management software features, book a demo, or contact our team.
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Frequently Asked Questions
What is document encryption used for?
Document encryption is used to protect sensitive documents by ensuring only authorised users can read their contents.
Is document encryption required for compliance?
Yes. Many data protection and privacy regulations require encryption to safeguard sensitive information.
What types of documents should be encrypted?
Documents containing confidential, personal, financial, or regulated data should be encrypted.
Can document encryption be automated?
Yes. Modern document management systems automatically encrypt documents at rest and in transit.
