EDMSNext Record Retention & Archival enforces policy-driven retention schedules, secure archival, and compliant disposition—ensuring records are preserved, protected, and disposed of according to regulatory requirements.

EDMSNext Record Retention & Archival

EDMSNext Record Retention & Archival provides a structured approach to managing records across their full lifecycle—from active use to long-term storage and compliant disposal. Retention rules are enforced automatically to reduce risk and maintain audit readiness.

What Is Record Retention and Archival?

Record retention and archival define how long records must be kept, where they are stored, and when they can be archived or disposed of. Regulations require organisations to follow documented retention schedules and maintain proof of compliance.

Why Record Retention Matters

  • Ensures compliance with legal and regulatory mandates
  • Reduces risk of premature deletion or over-retention
  • Supports audits, inspections, and legal discovery
  • Protects sensitive and regulated records

Core Retention & Archival Capabilities in EDMSNext

  • Configurable retention schedules by document type
  • Automatic archival based on lifecycle rules
  • Secure, tamper-resistant record storage
  • Controlled access to archived records
  • Compliant disposition and destruction workflows

Who Uses Record Retention & Archival?

  • Records management and compliance teams
  • Quality assurance and regulatory professionals
  • Legal and governance stakeholders
  • Enterprises managing regulated records

Retention & Archival in Regulated Environments

  • FDA, GxP, ISO, HIPAA, and compliance-driven organisations
  • Controlled retention of SOPs, CAPA, and quality records
  • Audit-ready retention evidence and logs
  • Legal hold and investigation support

How EDMSNext Enforces Retention Compliance

EDMSNext applies retention rules automatically and prevents unauthorised deletion. Every archival and disposition action is logged, providing auditors with clear evidence of compliant records management.

Manual Retention vs EDMSNext

  • Manual retention: Inconsistent rules, high compliance risk
  • EDMSNext: Automated, policy-driven retention and archival

Benefits of Automated Record Retention

  • Reduced compliance and legal risk
  • Improved audit readiness
  • Lower storage and operational costs
  • Clear governance across the record lifecycle

Next Steps for Records Governance

  • Define record retention requirements.
  • Map document types to retention schedules.
  • Implement automated retention and archival.

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Frequently Asked Questions

What is record retention and archival?

It defines how long records are kept, when they are archived, and how they are securely disposed of in compliance with regulations.

Does EDMSNext enforce retention schedules?

Yes. EDMSNext automatically enforces retention schedules based on document type and policy.

Are archived records secure and auditable?

Yes. Archived records are protected, access-controlled, and fully auditable.

Can retention rules differ by region or regulation?

Yes. EDMSNext supports region- and regulation-specific retention policies.